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Record a student’s transactions for their payment plan
Record a student’s transactions for their payment plan

Learn how to record transactions to reflect the payment history of a student

Cláudia Duarte avatar
Written by Cláudia Duarte
Updated over a week ago

Previously we covered how to create payment plan templates and apply them to profiles to create student payment plans, but if you really want to bring a student payment plan to life then you need to record transactions, for this will bring to your attention which payments have been made and when, if they're overdue, et al. Recording transactions will aid with managing payments and draw this cycle to a close!

Please note that presently FULL FABRIC doesn't support integration with any payment gateways to automatically record transactions in the portal and tie them to their corresponding payment plans, although that'll be a reality in the near future. Meanwhile, transactions have to be added manually, for which we designed a very simple workflow to make this feature a piece of cake! 🍰

In this article

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How do I manually add transactions?

To add a transaction, please follow the directions below:

     1) Enter a student payment plan and the payment for which you have a transaction to deduct (as instructed here)
​     2) Refer to the tab Transactions
​     3) Click Add transaction
​     4) Fill in the fields:

DESCRIPTION — Succinctly describe or name the transaction.
DATE — Select the date when the transaction occurred.
AMOUNT — Write in how much the transaction was worth.
CURRENCY — Choose a currency from the list (main currencies available).
REFERENCE — Write in a reference of your school's choosing to identify that particular transaction or paste the system-generated reference of the fee (not required).

     5) Lastly, click the button Add transaction and you're done! Told you it was easy! 😎

Transactions (or the lack thereof) interact very visibly with the data in the tabs Payment plans and Fees to quickly catch you up, so if you haven't already, please read our guide into the everyday practicalities of navigating and maneuvering your students' payment plans! 😃 Also make sure to read the follow-up piece to this article:

PUBLISHED: August 21, 2018
LAST UPDATED: October 6, 2021 at 2:17 p.m.

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