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What are class-level and institution-level application templates?
What are class-level and institution-level application templates?

Learn how to have reusable application templates, but also application templates that are tailored to specific classes

ClΓ‘udia Duarte avatar
Written by ClΓ‘udia Duarte
Updated over a week ago

"A rose by any other name would smell as sweet," but different names do reflect different characteristics and purposes when it comes to application templates in Full Fabric. Read on to learn about the two types of application templates available and which one is best suited to your school's needs. 🌹

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What are the different types of application templates available in Full Fabric and what makes them different?

There are two types of application templates in Full Fabric:

  • Institution-wide application templates ➝ Intended for use by multiple programmes and classes; must include a product choice field so that applicants can make their pick from the linked programmes and classes.

  • Class-level application templates ➝ Intended exclusively for use by one class only. Do not require a product choice field.

To elaborate, the main and core distinction between these two types of application templates is their functionality. Institutional templates, as the name implies, are at the disposal of the entire institution, meaning that they can be linked to multiple intakes of the same programme and even to different programmes. πŸ–‡ Because of this, they're created within a general directory and require a product choice field. The need for a product choice field is twofold: on the one hand, it allows staff to designate which of the full list of open programmes and classes should make use of a particular template, and on the other, it lets applicants indicate which of those classes they wish to apply to. πŸ‘©β€πŸŽ“

In contrast, class-level application templates live in and for a specific class. πŸ“Ž They are said to "live in the class" because they're created in a special tab within the class in question. This location automatically links them to that class and thus renders the product choice field superfluous.

By the way, due to being related to the product choice field, the Primary programme choice and Secondary programme choice email substitution tags do not work with class-level application templates, only institutional application templates.

When to use one or the other?

If, for whatever reason, the content of your application forms typically requires some sort of restructuring with every new intake, then class-level application templates are likely the most practical option for your institution. πŸ—

Class-level application templates are also certainly the most logical choice if the line of questioning and the information you request from the applicants are unique to a specific class and would not be relevant to other classes.

If, however, your application forms tend to be standardized and remain stable, institution-level application templates would be more convenient, as they can be reused over and over again – the proverbial "gift that keeps on giving." 🎁

To prevent misunderstandings when using Full Fabric, we advise sticking to one type only – whichever is most broadly applicable to the circumstances at your school based on the aforementioned criteria.

Furthermore, each class should only have a class-level or an institutional-level application template. Having both at the same time will result in clutter and confusion. For example, if you assign both an institutional-level and a class-level application template to the same program, you will end up with two separate items in the Applications widget of a portal page. 🀯

Where can each type of application template be created and managed?

As previously stated, institutional and class-level application templates belong to different areas of the system. Below you may find the directions of where to go to create them. πŸ—Ί

Institution-level application templates

1) Click the gear on the upper right-hand corner and choose General settings

2) Navigate to the tab Institutions

3) Switch the tab Application templates 🏁

Class-level application templates

1) Click the gear on the upper right-hand corner and choose General settings

2) Navigate to the tab Institutions

3) Switch to the tab Programmes & Classes

4) Scroll down to locate the desired programme and click the gear next to it to open it

5) Repeat to locate and enter the right class

6) Finally, access the tab Application templates 🏁

How to start an application and find it on a profile based on what kind it is

On account of their different mechanisms, institution-level and class-level application templates are created in different profile sections.

If you are looking to start a new application using an institution-level application template, tap the vertical ellipsis under the name of your institution and press Start application; next, choose an application template and select the programme and class that should be associated with it (only open classes linked to the application template will be listed). Institutional application forms are predominantly displayed in the applications widget, but also mentioned in red in the class widget:

Alternatively, to start a class-level application template, first add the profile to the appropriate class, and then tap the vertical ellipsis under the name of that class and press Start application; lastly, select the desired application template (provided that at least one class-level application template has been created for the class). Class-level application forms are only displayed in the respective class widget:


You have reached the end of this article. Thanks for reading! πŸ€“ If you have any questions or comments on the topic at hand, or if you enjoy reads like this and have article requests, feel free to start a chat or email us at Also, please leave a rating below. Your feedback is highly appreciated! πŸ’–

​PUBLISHED: November 1, 2022
​LAST UPDATED: November 25, 2022 at 7:10 p.m.

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