In Full Fabric, as in higher education, a transcript is the official school record of a student's academic activities and performance for a given class including items like courses taken, grades earned, credits received, degrees awarded, and others.

A transcript template like a letter template is the base document which contains the merge fields for the student's transcript information.

As with letters (if you're familiar with that module), all academic transcripts derive from standardized templates, which, in turn, start out as MS Word documents that you must upload onto Full Fabric. For the content of these .docx files to be correctly read, understood, and populated by the system, it must be structured in a specific way and use MS Word merge fields.

Merge fields are placeholders for the unique student data stored in Full Fabric that you want to add to the transcripts, such as someone's final grade for a course, the names of their courses, etc. Upon generating a transcript, the merge fields are automatically populated with the correlating data for that profile. Merge fields are inserted inside the MS Word document through Word's Mail Merge feature.

Please read this article to learn about all the possible merge fields for profile information and more.

To learn how to insert a merge field into a Word document, please come here.

Here's an example of the transcript template with the merge fields.

Here's an example of the printed student transcript with the merge fields populated with the student's transcript data.

Here's a list of the merge fields that you can choose to include in a transcript template.

These merge fields contain information of each course registration and can be added within the merge field loop for courses.

Please read this article to learn how to apply filters to the courses merge field loop so that you can produce a list of courses which match a certain criteria e.g. courses for a specific course category or course registration state.

These merge fields contain information about the transcript in general.

So you created your Word document, formatted it to look all nice and pretty, added some merge fields, and deemed it ready to go live. Fantastic! 👏 To upload a transcript template to Full Fabric, simply do as follows:

1) Click the gear at the top right-hand corner and choose General settings

2) Navigate to Documents and then to Transcript templates

3) Press the Create a new template button at the top-right corner

4) Title the template under DESCRIPTION

5) Tap Choose file to select the file to upload

6) Once all is said and done, click Create template

You'll be automatically redirected to the TEMPLATE DETAILS area, where you can determine the settings of your template. We'll discuss it below.

if you want to see the list of transcript templates of your school and edit one of them, it's quite easy!

1) Click the gear at the top right-hand corner and choose General settings

2) Navigate to Documents and then to Transcript templates

3) Press the gear at the end of whichever row belongs to the template you want to access

The settings of a template comprise two tabs: Details and Schema.

Let's start with Details:

About the control to Show references for courses which do not count towards final grades and credits?, it gives you the option to either hide the † and * symbols from transcripts or use them to signal final grades and credits, respectively.

The next field, Allow Students to download this transcript template?, lets you decide whether or not you want to make that particular template available for download to students. No is selected by default, but when switched to Yes, students will see a button to Download transcript on the top-right corner of their Transcripts page.

Finally, Only Include Units lets you specify which courses you want to display in the transcript by default: courses which have published grades, courses which have a final grade, courses which count towards the final grade, and/or courses which the student has passed. The same choice is also offered when printing a transcript individually.

To delete a transcript, click the X next to it in the transcript overview. This action is irreversible.

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