Do you struggle with marking event attendance? Unfortunately registering for an event doesn't necessarily guarantee that the registrant is going to attend, and often staff is left with the funless task of recording event attendance on a spreasheet and importing it to FULL FABRIC. But what if there was a better way to do that? Something… automatic?

Meet QR codes! 🎉 As you may already know, a QR code is a type of 2D barcode that's able to encode complex data and be quickly read by camera-enabled smartphones, tablets and other electronics by just pointing the camera at the code.

The way they work to make your life easier on FULL FABRIC is that you can add a QR code as a substitution tag to the event registration confirmation email and the tag will generate a different code for every email that's dispatched. During the event, have a tablet or a smartphone on the ready, and as long as the attendees bring the email message they received you'll be able to scan it and immediately impart to the portal that the person attended the event. Neat, right?

Keep reading to find out how to add a QR code to the email editor of an event message and how to correctly scan the code!

How to add a QR code to your event's message

To easily send QR codes to event registrants just follow these steps:

     a) Go to the Message tab of an upcoming event, click Build a new email template if you haven't already and open the message editor
     b) Once inside the editor, click the button Insert substitution tag and press QR Code
c) Lastly, to align your QR code just select it and use the Align button

TIP: Encourage registrants to print and carry the event registration confirmation email or bring the email on their phone or tablet, otherwise they might disregard it.

How to scan QR codes to record the attendees of your event

     a) Using a camera-enabled tablet, smartphone or computer open the Event responses and statistics page of an event
     b) Click SCAN

You'll possibly be prompted to enable your camera, so make sure to allow. Then instruct attenders to point their QR codes at the dashed square onscreen to exchange information. You'll get a success message saying Presence confirmed.

Finito! How easy is that? 😃

Note: If you can't access this feature, just get in touch with us and we'll grant you access! 👍


PUBLISHED: August 24, 2018
LAST UPDATED: August 27, 2018 at 10:00 a.m.

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